A Whatnot show ends with two jobs: getting a pile of orders packed correctly, and finding out whether the night made money. Both come from the same orders, but from two different Whatnot exports. This guide covers what to download, how the numbers fit together and how Pullsheet turns them into bins, a pick list and profit per show.
The two exports, and what each is good for
Whatnot gives sellers several downloads in Seller Hub on the web. Two matter after a show.
| Export | Where it lives | What it has | Use it for |
|---|---|---|---|
| Show Report (CSV) | Shipments, pick the show, Show Actions, Export Show Report | One row per order: buyer, product name, quantity, sold price, coupon, placed at, cancelled or failed, SKU, cost per item | Packing: bins and the pick list |
| Weekly Orders Report | Financials, Statements tab, Download | One row per transaction: Post Coupon Price, Commission Fee, Payment Processing Fee, Shipping Fee, Buy Format, Livestream ID, Buyer Name | Profit: the fees Whatnot actually charged |
The weekly report appears on Mondays and covers orders completed Monday to Sunday in UTC, so a Sunday-night show can land in the following week’s file. It also includes rows that are not sales: Tips, Order Refund and Shipping Charge. Whatnot’s help pages contradict each other on whether the Show Report carries fees, so Pullsheet treats it as a packing file and estimates fees for it, then replaces the estimate with Whatnot’s actual fees when you import the weekly report. That match relies on both files carrying the same order ID, which Whatnot’s documentation does not spell out; if an order shows up twice, delete the estimated copy. Re-importing the same week is safe: rows already in the ledger are skipped.
Profit per show, line by line
Profit on a show is not payout. Your payout is item sales minus Whatnot’s fees and any shipping you covered. Profit also takes off what the cards cost you.
| Line | Where it comes from |
|---|---|
| Item sales | Post Coupon Price on each order |
| Commission | Commission Fee (8% at the Standard tier for sports and TCG, on the item price) |
| Processing | Payment Processing Fee (2.9% + $0.30 per order on everything the buyer paid) |
| Shipping you paid | Shipping Fee: giveaways, free-shipping offers, adjustments |
| Card cost | The basis of each card sold, from your inventory |
| Show costs | Supplies, the toploaders you went through, a promoted slot |
A worked example. A Tuesday sports show sells 60 singles for $1,140 of item sales, with buyers paying $300 of shipping and $91 of sales tax. Commission at 8% is $91.20. Processing is 2.9% of $1,531.00 (item, shipping and tax), which is $44.40, plus $0.30 on each of the 60 orders, $18.00, for $62.40. Five giveaways cost $4.50 each in labels, $22.50. The 60 cards carried $610 of basis from the boxes they were pulled from, and the giveaway packs another $6. Profit is $1,140.00 − $91.20 − $62.40 − $22.50 − $616.00 = $347.90. The payout that week would have looked like $963.90, which tells you nothing about the $616 of cards that left the shelf.
Commission rates changed on 21 September 2026: they now depend on your sales over the previous four weeks and the category of the show. The Whatnot fees guide has the full tier table, and the weekly report shows what you were actually charged, which is why imported fees beat estimates.
Shipping: who pays what
By default the buyer pays shipping at checkout and you print a prepaid Whatnot label, so buyer-paid shipping is neither your income nor your cost. You pay only for:
- giveaway labels, deducted from your balance when the giveaway runs;
- free or discounted shipping you offered to drive bids;
- overages above a max-shipping cap and later label adjustments, which show as Shipping Charge rows.
Pullsheet records Shipping Fee on each order as postage you paid and turns Shipping Charge rows into shipping expenses tied to the show.
Giveaways have a cost
Whatnot charges no commission on a giveaway because the price is $0, but the card and the label are real money. In the ledger, a giveaway is a sale at $0 that consumes the card from inventory, so its basis lands in card cost, and its label lands in postage. The P&L shows each show’s giveaway count and their combined cost, so you can see whether ten giveaways a night are buying enough bids to pay for themselves. Filter the Sales tab to “Giveaway log” for the full list.
Buyer bins and the pick list
A busy show produces orders in auction order, not shelf order. Pullsheet groups them two ways:
- Buyer bins. One bin per buyer, numbered in the order each buyer first bought. Everything for bin 7 goes in bin 7, so a buyer who won six cards across the night gets one package.
- Pick list. Every card sold, sorted by the storage location you gave it in inventory (a box, row or binder page), with the bin number next to it.
Walk the pick list once, from the first location to the last, dropping each card into its bin. Cards without a location sort to the end. Print both from the Shows tab; the print layout drops the navigation and keeps the bin cards on paper. Imported Show Report rows that Whatnot marks as cancelled or failed are skipped, so you do not pack a card that was never paid for.
Breaks: spot P&L
In a break you sell spots, not cards, and the box goes to the spot holders. The sale is the spot, and the cost is the box. Log the box or case as an expense of the show (or allocate it to one bin line in the break cost allocator and sell that line), and the show’s P&L becomes the break’s P&L: spot sales minus fees, shipping you covered and the box. Whatnot’s $1,500 high-value commission cap applies to singles only, not breaks, so a big case break pays the full commission rate. If you sell the hits yourself instead of breaking, the cost basis guide shows how to split the box across the pulls.
A routine that takes ten minutes
The steps below are the same every week. The show night handles packing; Monday handles money. When the year ends, the tax checks and the Whatnot taxes guide pick up from the same ledger, and the Excel export gives a preparer every order with its fees and card cost.
This guide describes Whatnot’s published reports and fees as of 17 October 2026; it is not tax advice, and Whatnot can change its exports, so check column names if an import looks wrong.